Key Register Template

Brand: IMARI Doc Shop

Availability: In Stock
SKU: ADM-019

$8.00

The Docushop key register template is designed to track both swipe passes or FOB keys, as well as any physical keys you might use in your office. It is an editable word document that can be imported into the google suite to be used as a google document. Our key...

Description

The Docushop key register template is designed to track both swipe passes or FOB keys, as well as any physical keys you might use in your office. It is an editable word document that can be imported into the google suite to be used as a google document.

Our key register system is based on a series of electronic passes for staff and then additional passes for contractors and trades people working within the premises. You may wish to add or remove sections as is suitable to your business.

WHAT IS A KEY REGISTER TEMPLATE

A Key Register Template is a document that is used to track the movement of office or site keys between those they are allocated to. It is a word document and every time you issue a key to someone new, or you receive a key back from some this document tracks your keys so you know where they are at all times.

WHY DO I NEED A KEY REGISTER TEMPLATE

Does your company keep office keys, filing cabinet keys or any other access keys? If so you should definitely have a key register system and have it detailed into a key register procedure. It is a great way to make sure to you know who has what version of key and it get returns when they leave the business or change roles.

If you have multiple keys for an office you'll likely want to know where they are at any given time. If you have digital access passess or FOBs you want to keep track of the access pass numbers as if anyone ever loses a pass or has one stolen, your office is at risk. By having the key register template you can quickly work out which key was allocated to that staff member and have it shut down by your admin or security team.

WHAT IS INCLUDED IN THIS KEY REGISTER TEMPLATE

This key register template is a simple multi page document that lists the key identifiers (such as key number or access pass number).

Each key has a table that you can use to enter the name of the person who is being allocated the key, the date it is allocated and the person who allocated it to them. It then has a section for key returns, the date it was returned and the person it was returned to.

If you are using the template to track physical keys we also recommend having an identifier on the key, some companies like to have them engraved, you can use colour coding or whatever method works for you, but it does simplify the key tracking system. (We also recommend conducting a 3 monthly key audit by an independent person in your business - i.e. a person who does not usually manage key allocations).

WHAT ARE THE BENEFITS OF HAVING A KEY REGISTER TEMPLATE

There are several benefits to having a key register template or key register system that is supported by a key register procedure, these are:

Reduces risk of having staff with multiple keys
Reduces risk of office theft or damage when a key is lost or stolen
Ensures only the right staff have the right key with the right access level
Help your admin team manage multiple keys simply

WHAT HAPPENS IF I DON'T HAVE A KEY REGISTER TEMPLATE

As a small business grows and expands, it is easy for important items to get lost, misplaced and damaged. When it comes to keys that provide access to your property you need to be ensuring you know who has what and manage the movements of each item.

In this instance we are talking about keys as they give critical building access, and if you use digital keys or swipe passes there may be restrictions on access to different parts of your business, or even the hours during which staff or contractors can get access.

If you don't know who has what key, you risk losing keys and potentially opening yourself up to the risk of theft or business property damage after hours. It also means if a key gets lost or worse, stolen - you can easily know which one to restrict (in the case of a swipe pass) or that you might need to change the locks on your office so

HOW TO USE THIS KEY REGISTER TEMPLATE

Our docushop Key Register Tempplate word document and is ready to download and edit immediately.

Once purchased, wait a few moments while it creates your download, and you can then download when the ‘DOWNLOADS READY’ box appears. You will also receive an email with the downloads so you can access them later.

Customise the template with your business name and logo. You can also change the theme template to update the colour profile to match your corporate colours.

Read through every section and customise to your business. If something is not relevant, simply delete it. And of course, you can add any additional sections as you require.

Reviews

TERMS OF USE

The information is not legal, financial or general advice.
The information, guides, templates, forms, instructions, articles, tips and comments provided in and through docushop.com.au is not legal, financial or general business advice, but is and includes general information / forms on issues often encountered, and about business areas designed to help docushop users, members and subscribers address their own business needs. Legal, financial or general business information, including tips, general forms, instructions, comments, and templates, no matter how seemingly customized to conform to the laws of your state, is not the same as legal, financial or general business advice, which may be the specific application of laws by lawyers licensed to practice law in your state to the specific circumstances and needs of individuals and entities. Some states have highly specific laws, and our information / forms may not take those specific laws into consideration. docushop is not a law firm and the employees and contractors (including attorneys, if any) of docushop are not acting as your attorneys, and none of them are a substitute for the advice of your own attorney or law firm licensed to practice law in your state. The employees or contractors of docushop who wrote or modified any form, instructions, tips, comments, templates and guides, are NOT providing legal or any other kind of advice, are not creating or entering into an Attorney-Client relationship, and were most likely NOT prepared or reviewed by an attorney licensed to practice law in your state, and, therefore, could not provide you with advice even if they or docushop wanted to.

Even though we take every reasonable effort to attempt to make sure our information / forms are accurate, up to date, and useful, we recommend that you consult the relevant specialist (lawyer, financial advisor, HR specialist etc) licensed to practice in your state if you want professional assurance that our information, forms, instructions, tips, comments, templates and guides, and your interpretation of it or them, and the information and input that you provide, is appropriate to your particular situation.

The information, forms, instructions, tips, comments, templates and guides available on and through this site is not or are not legal/financial/business advice and is nor or are not guaranteed to be correct, complete or up-to-date. Because the rules & regulations are different from jurisdiction to jurisdiction, changes, and is subject to varying interpretations and applications by different courts and government and administrative bodies, docushop cannot guarantee - - and disclaims all guarantees - - that the information and forms on the site is or are completely current or accurate. Please further note that rules & regulations change and are regularly amended, therefore, the provisions, and names and section numbers of statutes within any document may not be 100% correct as they may be partially or wholly out of date and some relevant ones may have been omitted or misinterpreted. The information, forms, instructions, tips, comments, templates and guides are not a substitute for the advice of your own consultants, lawyers and advisors. You may wish to consult with your own industry professionals practicing in your state to confirm the accuracy of statutory references. No general information or forms like the kind docushop provides can always correctly fit every circumstance.

Information / Forms where you provide information or make choices, even if based upon suggestions or tips provided by docushop, and resulting in a document where that information or the outcome of your choices, does not and is not intended to represent the advice of docushop. These completed or generated documents are no more than self-help forms where you would fill in the information or make the choices as if they were forms with blanks to be completed. docushop is not applying the principles of the laws of your state, including those based upon the information you provide or the choices you make. docushop does nothing more than allow you to pick and choose among various choices or provisions. It is your responsibility to get the completion of the document right.

Note: You should have carefully read and considered the instructions, tips, comments, templates and guides. If you did not you should go back and complete the process again. You must review the completed document to make sure that it meets your specific circumstances and requirements, and the particular laws of your state. docushop does not review your completed document, including for consistency, spelling errors, or any reason at all. You (or your attorney) may want to make additional modifications to meet your specific needs and the laws of your state.

You may want to consider whether you need or should seek financial, legal or licensed third party advice for your specific problem or issue, or if your specific problem or issue is or may be too complex to be addressed by our information or forms, you should consult a licensed professional in your area. You may also consider having an attorney licensed in your area review the document you completed so as to provide you with legal guidance and advice.

All information (which includes available forms) are provided without any warranty, express or implied, including as to their legal effect and completeness. Information and forms should be used as a guide and modified to meet your own individual needs and the rules & regulations of your state. Your use of any information or forms is at your own risk. docushop and any of its employees, contractors, or attorneys who participated in providing any information or forms expressly disclaim any warranty: they are not creating or entering into any Attorney-Client relationship by providing information to you. docushop does not provide legal advice. The information offered by docushop is not a substitute for the advice of your own attorney.

INFORMATION IS PROVIDED "AS IS" WITHOUT ANY EXPRESS OR IMPLIED WARRANTY OF ANY KIND INCLUDING WARRANTIES OF MERCHANTABILITY, NON INFRINGEMENT OF INTELLECTUAL PROPERTY, OR FITNESS FOR ANY PARTICULAR PURPOSE. IN NO EVENT SHALL docushop, OR ITS AGENTS, OFFICERS OR ATTORNEYS BE LIABLE FOR ANY DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, BUSINESS INTERRUPTION, LOSS OF INFORMATION) ARISING OUT OF THE USE OF OR INABILITY TO USE THE INFORMATION, EVEN IF docushop HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

Communications between you and docushop are NOT protected by the lawyer-client privilege or work product doctrine since docushop is not a professional firm and is not providing professional advice. Please also note that your access to and use of docushop is subject to additional terms and conditions. No docushop employee, contractor, or attorney is authorized to provide you with any advice about what information (again, which includes forms) to use or how to use or complete it or them.